Small Business Best Practices For Employee Vacation Time Planning

What Are The Best Practices For Employee Vacation Time?


All workers share a common feeling about their time off work. It is similar to the feeling that they have when Friday is approaching. They finally get that long awaited chance to spend time with friends and family and away from their busy schedule. Employee vacation time is no different in the eyes of your staff.

Unfortunately, a huge chunk of workers fail to use their employer given time off to the full. Some of them return to work and forfeit some days. A report from Project Time Off highlighted this fact. Using all paid vacation days have been encouraged because they do not only benefit the employee but the employer as well. The employee will be more satisfied, while the employer will enjoy increased productivity.


Enlighten staff with paid time off
Enlighten staff with paid time off

It’s clever for companies to enlighten staff with the benefits of having paid time off and also encourage them to use it to the full. While this is the first step, employers must also be aware of the other important features of vacation time. They should also take the time to pass it on to the workers through their human resources leaders. Here are some best practices companies can employ for staff paid vacation;

• Reduce responsibility

Think about it, would you want to go on a paid vacation when you have a pile of work waiting on your desk? Instead of leaving, they may choose to stay back and finish the work because it may not be worth it.

The HR team shouldn’t just encourage workers to take their time off; they should set up a system to manage tasks in their absence so that their work doesn’t pile up in their absence.

Creating an out-of-office email to redirect clients to someone else in the company doesn’t just cut it. This practice may still leave workers with lots of messages to work on when they return to the office. Rather, HR leaders have to find a strategic way to help the vacationing workers as well as their clients during this period. Even if this means forwarding all the emails to the manager or allowing any other one available to respond to messages in the person’s absence, they should handle it. This way, vacationing employees do not feel pressured, and all components are handled.


Clarify your Scheduling policy
Clarify your Scheduling policy

• Clarify your policy

Workers often worry about their repute when they use the days they’re given through an establishment’s vacation policy. If the rules are confusing and vague, workers will be less likely to make use of the benefit, and this can affect their happiness at work. It’s essential for the company executives to create a PTO plan which is understandable for all employees of the business.

The employers who offer about 20 days of PTO shouldn’t only expect employees to use the time; they should persuade them to use it. The same applies to organizations with unlimited time off. Employees take less vacation when the policies with no limitations are in place as they do not want to abuse their PTO. It is the HR’s job to ensure they feel comfortable with taking time off, rather than guilty for doing so. It’s also their responsibility that procedures like submitting vacation request forms are promoted and enforced.

• Give mobile devices a break

In our world today, everybody is connected at every time of the day. Before we sleep, we check our mobile phones, and when we wake up, we repeat the process. However, this habit has been proven to be dangerous to health. For workers, the habit is even worse. When they attempt to take a break from work, they can be drawn back by emails and other work related matters. At this point, the purpose of the paid time off has been defeated.

Career experts suggest a complete device detox as this will help employees to appreciate their paid vacation. It will also help them to worry less about what is happening in the office or outside their vacation location.


The importance of device detox
The importance of device detox

HR leaders need to emphasize the importance of this device detox. They should encourage traveling employees to sign out of the company email and also redirect all work-related messages or calls to the substitute who would take charge in their absence. Even if this may be challenging, especially for workers who are ‘workaholics,’ it will be beneficial for them in the long run.

When employees do not have to worry about some obligations in the office, they will enjoy their paid time off more. They will not feel bad about it either and will return to their office, re-energized and ready to work.

• Why is Time Off Essential?

Vacation time is essential for both the employees and the companies. Although it’s logical that staff would worry about their work during their absence, companies must educate them on the benefits of taking time off. When they have a little encouragement from their establishment’s leaders, the employees will be more at ease while they are on their paid vacation and return to their workplace feeling happy, refreshed, and understood by their employers.


Credit for this small business article goes to NECHES FCU, Port Neches, TX.
Neches FCU is a Texas Credit Union with a long history of service to it’s wide base of members. Their core objective is one of Ultimate Member Satisfaction. They are well-known for an enthusiastic work atmosphere, delivering a memorable service experience, and where members are known by name.

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